Operations and Systems Specialist

Brooklyn, NY

Full Time

Entry Level

Sunkeeper Solar Overview

Sunkeeper Solar designs and installs solar photovoltaics, cogeneration, and battery energy storage in standalone and hybrid configurations to offset fossil fuel consumption, provide off-grid resiliency, and equip buildings to partake in the clean energy transition. Comprised of an experienced team of installers, electrical workers, engineers, and technicians, with a deep understanding of the New York City clean-energy and construction landscapes, Sunkeeper Solar is an ideal partner for any and all distributed generation projects in the NYC Metro area.

Operations & Systems Specialist

Sunkeeper Solar’s Operations & Systems Specialist will be a crucial part of Sunkeeper’s team, overseeing a variety of key tasks that will keep the business running smoothly and allow us to execute on solar photovoltaic (PV), battery energy storage, and cogeneration projects in and around the New York Metropolitan Area. The ideal candidate will have 1+ years’ experience in operations and systems management, be interested to learn about renewable energy design and implementation, and be excited to work in a dynamic environment.

Location: Applicants should be prepared to travel to Sunkeeper Solar’s office at 147 Prince Street in Brooklyn, NY. Remote work is allowed with approval from manager.

Responsibilities:

Operations

Benefit Management
- Track available benefits & benefits usage
- Point of contact for employee questions on Health and Benefits
- Run competitive solicitations to ensure Sunkeeper’s benefits program is competitive and cost effective
- Ensure that all required deductions for benefits are being applied to payroll
- Administer new benefit programs
HR
- Lead onboarding and offboarding efforts for new employees
- Maintain & Update company policy handbook
- Maintain & Update Organization of Standard Procedures and Policies
- Maintain and Solve Issues with 3^rd party PEO Platform
Insurance
- Assist in compiling information for insurance audits
Regulatory Compliance
- Assist with regulatory filings and compliance as needed
Vendor Management
- Create and maintain a system to track vendor payment information, tax information, and insurance status
- Onboard new vendors
Project Tasks
- Review and Process Contract Documents
  - Contract Review Assistance for Business Development Team
  - Contract Review Assistance for Subcontractors
  - Lien Waivers
- Perform Project Close Out
Supporting Managing Partners
- Supporting with other operational tasks that arise
- Supporting with administrative tasks
- Preparing Presentations
  - Monthly Company Meeting
- Running company wide reports
Office Management
- Receiving and sorting Mail
- Setting up new employee work stations

Systems

IT Platform Administration
- Actively manage/administrate Google Workspace (Gmail, Drive/Shared Drives, etc.)
IT Help Desk
- Be a central point of contact of all staff to solve IT issues –(software, aaccount connectivity, password resets, etc…)
Asset Management
- Selecting, procuring and deploying various IT assets (user laptops, tablets, network equipment)
- Cataloging/labelling of all IT assets
- Ensuring proper security/safety
Network Management
- Monitoring existing network and firewall
- Troubleshooting performance or connectivity issues
Process Improvement
- Own process improvement initiatives across operations and field administration including deploying AI tools to reduce manual work

Reporting: The Operations & Systems Specialist will report directly to the Managing Partner

Compensation & Benefits: Compensation will depend on applicant experience and performance. The salary range for this position is $60,000 to $75,000 annually. Sunkeeper offers the following benefits:

Copaid health, dental, and vision insurance
11 paid holidays
Company-paid lunch when working on-site
12 days of paid vacation
401K + Matching

Discretionary bonuses may be paid based on applicant's job performance on an annual basis.

Requirements:

Bachelor's or Associate’s degree
Experience administrating Google Workspace
Understanding of best network and endpoint security practices, group policy administration
Detail Oriented and Organized
Positive attitude and desire to work in person within a team

Desired Skills, Certifications, & Experience: Preference will be given to applications possessing the following skills, experience, and certifications:

Experience
- 1+ years experience in operations of small to medium construction business (preferred)
- 1+ years working with third party payroll platforms
- Any certifications in network or endpoint security management or IT Operations

Software & Competencies
- Quickbooks Online
- Google Workspace
- Paychex or other payroll platforms
- MS Suite
- Asana
- Procore

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